PRESENT: Mrs Trish Ball, Mrs Sue Harrison, Mr Steve Tutt, Mr Lee Cawley, Mr Aidy Adams, Mr Jamie Lee, Mr Tom McInnes, Mr Mark Johnson.
CHAIRMAN: Mrs Sue Harrison.
APOLOGIES: Mrs Sue Cox, Mr Darren Baxter.
__________________________________________________________________________________________
Roles of office, Mrs S Harrison to continue as chair BOD. All agreed.
Director Bar & Catering Mr Lee Cawley. All greed.
Director of Finance Mr Steve Tutt. All agreed.
Director of Greens Mr Jamie Lee. All agreed.
Director of HR Mr Darren Baxter. All agreed.
Director of Marketing Mr Aidy Adams. All agreed.
Mrs Harrison did state that there may be the opportunity to co-opt others if required.
1 MINUTES OF PREVIOUS MEETING HELD ON 08/11/2021
Approval: Previous minutes were approved.
2 MATTERS ARISING FROM LAST MEETING.
A, Club members personal liability insurance this was extensively discussed and
explained by ST.
B, 3rd Hole insurance notice and information, although displayed on club web-page it
was agreed that it would also be displayed in the clubhouse. Action Mark.
C, 1st & 10th hole tee shots. The matter of an elevated viewing platform or some other
kind of periscope viewer to be placed adjacent to tee box thereby ensuring that the.
public footpath is clear before tee shots are taken. Action Mark.
D, Buggy and trolley users having a designated route to follow. This will allow those
Users the opportunity to play although this may be a limited number of holes. Action
Jamie and Doug to provide a map/route.
E, Clubhouse roof, quotes for repairs are still ongoing the possibility of roof insulation
also to be investigated. Action Mark.
F, 3rd Hole protective netting and further housing development. Crown Park to be
Contacted. Action Steve.
G, Greenkeepers Hut and communal areas. The possibility of replacing all 3 windows
and a general refurbishment of the building needs some attention. Action Tom &
Mark.
H, Darren and I attended an Employment Law seminar at Newclose Park and I attended a webinar on
Disabled people buggy and trolley policies and issues arising from it were discussed.
3 REPORTS:
Finance.
- The Bank balances as at 13th December are £73k
- Members Loans position now at £36,000 all currently to be paid back in Aug 2022. We will contact the relevant members in due course and discuss extending the term, we will budget to pay back £12k per annum for the next 3 years.
- 20/21 Accounts were accepted at the AGM
- 21/22 Grants received from Govt (COVID related) £13k
- 21/22 Business Rates reduced to £4k
- First 9 Months Income for 2021/2022 is slightly (£15k) better than budget, however costs will be higher than budget but a small profit should still be achieved.
- Roof Repairs & Greenkeepers area repairs need to be Budgeted
OTHER FINANCE AGENDA ITEMS
Initial thoughts re Green Fee rates and Categories for 22/23.
Selling Price return exercise to be carried out shortly which could inform possible Bar & Food Price increases , any changes will be effective from 1st April 2022
PlayMore Golf, we have given notice to cancel, if the current number remain, we will have income of £1.3k and the cost we have just been quoted is £1.2k including VAT.
DR Contract reduced to 24 hrs per week starting Mon 17th Jan
3rd Fairway netting – still awaiting netting, boards and signs, Tom Punter Crown Parks to be chased again.
Finance Report 17th January 2022
- The Bank balances as at 13th December are £73k
- Members Loans position now at £36,000 all currently to be paid back in Aug 2022. We will contact the relevant members in due course and discuss extending the term, we will budget to pay back £12k per annum for the next 3 years.
- 20/21 Accounts were accepted at the AGM
- 21/22 Grants received from Govt (COVID related) £13k
- 21/22 Business Rates reduced to £4k
- First 9 Months Income for 2021/2022 is slightly (£15k) better than budget, however costs will be higher than budget but a small profit should still be achieved.
- Roof Repairs & Greenkeepers area repairs need to be Budgeted
OTHER FINANCE AGENDA ITEMS
Initial thoughts re Green Fee rates and Categories for 22/23.
Selling Price return exercise to be carried out shortly which could inform possible Bar & Food Price increases , any changes will be effective from 1st April 2022
PlayMore Golf, we have given notice to cancel, if the current number remain we will have income of £1.3k and the cost we have just been quoted is £1.2k including VAT.
DR Contract reduced to 24 hrs per week starting Mon 17th Jan
3rd Fairway netting – still awaiting netting, boards and signs, Tom Punter Crown Parks to be chased again.
Greens.
Mr Doug Rigby’s employment contract has been agreed from 17/01/22.
A hand mower has been loaned to the greenkeepers from Mr Andy Butler.
Mr Lee also highlighted the concerns of those on the greens committee and is intending
To hold a green’s meeting to clarify those involved. Jobs agreed but not actually being
Carried out.
Mr Lee also expressed the need to and expand the size of the Greens committee and
increase the number of volunteers to the working party.
Mr Doug Rigby stipulates the playability of the course on a daily basis i.e., Open/Closed.
A request for funding for bunker work and development, although private sponsorship is a
Possibility. Marketing will look into this. Action Aidy.
Bar &Catering.
Mr Cawley has expressed serious concerns with the Kick-start scheme. With
regards to policies and procedures. Further investigation currently being
conducted by Mr Tutt.
Bar increases will be discussed with Mr Tutt at a later date.
4 AOB
A, Mr Peter Pitts asked about a car park exit signs.
B, Mr Tutt informed the meeting that the new internet service provider will in
place Tuesday 18th Jan providing a new router and handset telephones.
C. Mr Johnson raised the question of employment continuation.
Mrs Harrison agreed that this is an important point and needs to be addressed
with the utmost haste.
Meeting closed at 2015 Hrs.
6 DATE OF NEXT MEETING Monday 21st February @ 18.00 Hrs.